Minutes of SAC Board Meeting - September 12, 2003

In attendance: Jennifer Sammons, Talana Vogel, Mary Honey, Lee Meyers, Kim Schadrack, Deanna Showli, Jennifer Fichtner

Fall Fest
Fall Fest chair Deanna Showli discussed plans for the October 30 event. We will have a silent auction as we've had in previous years, but it will not be as extensive. The focus will be on the carnival, so the event will be called the Fall Fest Carnival and Silent Auction. Classes will prepare baskets for the auction, and while we won't seek additional auction items, we won't turn them away either. Deanna will coordinate with Michael Johnson, Spring Fling chair, to see what items he has available and what we need to rent. Activities that may be part of the event include: bobbing for apples, pony rides, fortune telling, hayrides, sack race, "win the goldfish", "pick up duck", candy walk (rather than cakewalk), rope the bull, basketball shoot, golf putting, a haunted house, costume contest, petting zoo and a photo vignette. Photos will be digital rather than Polaroid, and participants will be offered the option of a print or an email photo. Pricing is still to be determined. Concessions will include caramel apples, spider popcorn balls and cotton candy. Mary Honey will check to see if U of M astronomers will set up a telescope. Talana will check on lights. Various locations were considered, but the group agreed that it would be best to have it on the Campus playground. The event will be advertised early and often through Tiger Tracks, the website, flyers, etc. Mary will check with Milton Craft about the Tiger Tracks schedule. Deanna will prepare a floor plan, a list of activities, staffing assignments and a list of items we need to stage the event. Susan Van Dyck will coordinate a musical performance. Hours for the event will be 5:30 to 8:00 p.m. Tickets will be used rather than cash, and they will be sold in advance as well as at the event. Deanna will seek food donations.

Cookie Dough Fundraiser
Jennifer Fichtner presented the proposal she and co-chair Amy Mulroy developed for the winter fundraiser. They used two criteria, profit and quality, to evaluate several companies. The one Jennifer and Amy recommend is The Goodies Factory, which offers 50% profit, with additional rewards including an electric scooter for an incentive drawing. For every $1000 sold, The Goodies Factory will offer an additional scooter. Jennifer checked the Memphis City Schools list of approved fundraising vendors, and The Goodies Factory wasn't on it. She gave Jennifer information on how a company can apply to be added to the approved list. The board agreed on the following dates for the fundraiser: November 5, fundraiser starts, materials are sent home. November 6, assembly. November 20, sales forms must be turned in, December 3, delivery. Volunteers will be needed to sort the product when it's delivered. If Campus students average sales of 5 tubs each, we will exceed our fundraising goal of $10,000. Details of pick up and delivery were discussed but not finalized. The next steps are for Amy to check references and ensure completion of the application for approved fundraising vendor status.

Membership Drive
Through September 12, the membership drive had generated $5,206.15 which is a significant amount over last year's total of $3,634.85 and this year's budget of $4,000. The deadline for the membership drive is September 26. Jennifer volunteered to add a pizza party as an additional incentive, beyond a Blue Jeans Day, for any class that reaches 100% participation.

Directory
The group agreed to meet on September 25 to sort through directory information.

Spring Fling
Jennifer will confirm the proposed date of April 23 with Susan.

The next SAC Board meeting is scheduled for October 10 at 1:30 p.m.