SAC Board Meeting Minutes January 9, 2004

In attendance:
Jennifer Sammons, Susan Copeland, Kim Schadrack and Lee Meyers.

Treasurer’s Report
Kim reported the good news that SAC has approximately $30,000 in its account. This is excellent progress toward the purchase of the Smart Cart, but we’ll have to be careful about expenses through the spring and stay on target with fundraising goals for the planned events. Jennifer asked if Talana Vogel had received Smart Cart specs from the vendor. Susan will check with Talana.

Skate Night
The next Skate Night is scheduled for Thursday, January 22. Donna Walker asked that we go back to offering the pizza party reward. The board agreed to provide one pizza party for the classroom that collects the most labels. The party will be provided at the end of the 9-week term. Jennifer will call Donna Walker to let her know.

Science Fair
The Simcos will be chairing this event and Ms. Griffin is the faculty sponsor. Jennifer will send out a notice with the dates for Science Fair (and other spring events) along with a listing of places where Science Fair boards can be purchased. Kim will follow up with the Simcos to let them know SAC will provide funds for refreshments for the judges.

Book Fair
Book Fair will be the week of March 15. Event chair Tammy Vanderhook will be invited to attend the next board meeting to discuss preparations for the event. Former Book Fair chair Lynn McAlexander provided Tammy with thorough background on the project, including the fact that she will need approximately 70 volunteers. Susan pointed out that we should work out a structured approach to handling cash proceeds, including a cash counter and a person to sign-off to verify the count. The board asked Lee to provide publicity.

Sock Hops
Kim reported that Sock Hop chair Deanna Franklin is proposing two sock hops, rather than the three originally planned. The board liked that idea but asked that the breakout be grades 1 –4 for one sock hop and grades 5 and 6 for the other. Proposed dates and themes are as follows:
February 13, 3 to 4:30 pm, 50’s Valentine theme for grades 1 through 4
February 20, 3 to 4:30 pm, 70’s theme for 5th and 6th graders

Susan will check with the teachers to see if these dates will work for them because she would like to have some faculty present for each sock hop. She will also check with Ms. Larrick to see if producing sock hop decorations during art classes will fit with the curriculum. Deanna offered to burn some CDs with music to fit the themes. The board liked that idea but thought it might be fun to have a DJ for the 5th/6th grade sock hop, and Lee was asked to check with Jay Blundon to see if he might be willing to do that. Children attending the sock hops will pay $5. That will get them in the door and a specific number of tickets for drinks and snacks. Parents will be asked to contribute snacks and Sprite. A form will be sent home for parents to provide the name of the person who will pick their child up as well as contact information.

Spring Fling
The Spring Fling will be on April 23. In the event of rain, all activities will be moved inside the building. Michael Johnson will be invited to attend the February board meeting to provide an update on Spring Fling preparations.

6th Grade Dance
Pam Rose will chair this event, which will be held on Friday evening, April 2.

Directory
Jennifer has the main pages printed and the artwork scanned. She expects to have the directories printed shortly, and if she needs help with collating she will contact board members next week. [Many thanks to Jennifer for all the hard work she has put into this project].

Funding Request
Susan Van Dyck has requested funding for the $50 entry for West Tennessee Choral Fest and $250 for a piano player to accompany them. Susan Copeland offered to fund the $50 if SAC would pay for the pianist, and the board agreed.

Copier
Esther Donnenwerth gave an update on the copier. It is not working properly, and the estimate to get it functioning is $790. There was much discussion on this topic. It was agreed that our next step would be for Esther to contact the vendor to get a copy of our lease so we can more fully assess our options.

Two agenda items, the Golf Tournament and the Lipman Clothing Sale, were tabled until the next board meeting, which is scheduled for February 13.

The next board meeting is scheduled for February 13.