SAC Board Meeting Minutes February 13, 2004

In attendance: Jennifer Sammons, Talana Vogel, Kim Schadrack, Lee Meyers, Susan Roakes, and Tammy Vanderhook.

SAC Meeting Schedule:
Prior to the meeting, Jennifer checked with Susan Van Dyck about whether the timing of the final SAC meeting on May 14 would be a problem since there is usually a chorus performance and the 6th graders will be at camp. Ms. Van Dyck does not see that as a problem, so the date will stand.

Fundraising/Smart Cart Purchase:
Talana reported that she and Susan would like to have a display board posted at Campus so parents can see the fundraising progress. Lee was asked to contact Kara Freeman to see if she would be willing to take on the project.

Talana reported that a team of Campus representatives visited Lausanne and Frazier to review Smart Carts in action. The group will review their findings on February 16. The team is in contact with Linda Maynard’s office at Memphis City schools to determine whether the system will fit with our current hardware. They are also working to get an updated cost. The board is hopeful that our two major remaining fundraisers, the Golf Tournament on April 17 and Spring Fling on April 23, will generate enough funds to purchase the Smart Cart.

Skate Night:
The second skate night was held January 22 and netted $780 dollars. This puts us back on track to raise $1800 from the three skate nights. The March 18 date for the final skate night will have to be changed since it conflicts with Book Fair. Mary will talk to Donna Walker to reschedule.

Directories:
So far we have sold 80 directories at a cost of $3 each.

Book Fair:
Event chair Tammy Vanderhook attended to give an update on this event, which will have a “Treasure Hunt” theme this year. Book Fair will be the week of March 15, with Family Night scheduled for Thursday, March 18. Although Tammy is still in need of an event co-chair, she has made a lot of progress. Stacey Adams, the faculty support person, has expressed her willingness to work closely with Tammy. Lee has agreed to work on publicity and will prepare flyers using templates from the Scholastic web site. She will email the flyers to Jennifer for copying and distribution.

Tammy will follow last year’s game line up closely, with some modifications to fit the Treasure Hunt theme. Stacey will help with decorating, including using a treasure chest that Kim offered to donate. Jennifer will order gifts and prizes from the Oriental Trading Company catalogue. We will ask three people to be celebrity readers for Family Night. Lee will ask her husband Andy to contact Dr. Raines, she’ll ask Ginger Whelan to call Mr. Chuck, and she’ll contact Commercial Appeal columnist and Campus alum Wendi Thomas. Mary will advise Tammy about how we have handled food in the past. Jennifer has purchased a popcorn machine for the school and will also provide hot dogs and buns for Family Night. [Many thanks to Jennifer for her generosity]. Parents will be asked to donate drinks and cookies. We have two cash registers for Book Fair, and may get a third. Tammy will need a large number of volunteers, especially for Family Night. The Book Character Parade will be held as always, and Ms. Van Dyck will be asked about putting together a band of recorder playing “pirates” to lead the parade. We will also show a Scholastic video during media time, which will give the school credits with Scholastic.

Talana shared Susan’s request that we follow careful procedures when handling money. Kim and Tammy will count the money each day so there is a two-person sign-off. Jennifer reported that the chairs for all SAC events were given event-planning notebooks with instructions for handling cash. Talana also asked that any checks written by SAC have two signatures. Kim reported that we would have to order new checks to accommodate Susan’s request, which may take some time.

SAC Board for Next Year:
As always, a flyer will be sent to all Campus parents asking them to nominate candidates for SAC board positions. We will also contact teachers for any recommendations they may have.

Treasurer’s Report:
Kim reported that we currently have a total of $36,391.33, which puts us well on our way to meeting the $55,000 goal.

Golf Tournament:
Jack Sammons has begun working on the April 17 event. He has secured a commitment from Nick Vergos to donate food, and he is seeking silent auction items. A notice about the event will be going out next week.

Clothing Sale:
Mary reported that Shelby Tate has committed to being the Campus chair for this event, which will be sponsored jointly by Campus and Lipman. Shelby is in contact with Lipman chair Julie Calkins, and the event will be held on April 16.

The next board meeting is scheduled for March 12.