SAC Board Meeting Minutes March 19, 2004

In attendance: Jennifer Sammons, Susan Copeland, Mary Honey, Bruce Schadrack, Kim Schadrack, Lee Meyers, Tammy VanDerHook, Marta Tetzeli.

Book Fair
With some checks and charges still to be processed, Kim and Tammy reported that Book Fair had grossed $7933.43. Based on the 35% profit we get from Scholastic, it looks like Book Fair will fall short of the $4,000 budgeted despite the hard work of Tammy and her team of volunteers. It was agreed that the event still provided a huge value by encouraging reading among our students, and by raising significant funds toward our goal.

Treasurer Report
Bruce reported that SAC’s bank balance stands at $39,000, with approximately $4,000 of that committed to chess club and other items. That leaves $35,000 toward the Smart Cart purchase. Bruce’s projections show that we should raise another $12,000 before year-end, which would leave us just short of the $50,000 goal. Jennifer encouraged the group to keep working hard toward our goal, and she expressed confidence that we’ll reach the $50,000 target.

Golf Tournament
Jack Sammons is making good progress on this event, scheduled to take place on Friday, April 16 at Galloway Golf Course. At $100 per person, Jack is expecting a sell-out, which would generate $9,000 net after paying Galloway a discounted rate of $30 per person. Jack has secured donations for all refreshments. When hole sponsorships and other extras are counted, the event should net at least the $10,000 budgeted.

Spring Fling
Chair Michael Johnson will be asked to attend the next board meeting so he can review plans in advance of the April 23rd event.

Teacher Appreciation Luncheon
Carolyn Cooke has been allocated a budget of $500 for the luncheon to be held on April 30.

Skate Night
The third and final skate night has been rescheduled for April 15.

Sock Hops/6th Grade Dance
The sock hops were a big success, raising $1097.75 and providing lots of fun for all who attended. The 6th grade dance will be held on Friday, April 2.

Board Nominations
Three responses to the request for nominations have been received, but all three are for treasurer. Susan will review the nominations and get back to us.

Fundraising Poster
Susan restated her request to produce a poster to place in the school entry area that shows our fundraising progress. Hopefully, parents will be motivated to help with the final fundraising events when they see how close we are to our goal. Lee will call Kara Freeman to see if she is willing to produce the poster.

Smart Cart Purchase
Susan reported that the technology committee, which includes Suzanne Griffin, Nancy Harris, Lauren Letchworth, Nancy Smith and Rick Stearnes, has been investigating the Smart Cart purchase. They are also looking at Smart Boards as an alternative due to greater flexibility and lower cost. A final decision on the purchase specs will be made after completing a detailed analysis of the advantages and disadvantages of both options.

Lipman Clothing Sale
Campus Chair for this event, Shelby Tate, has been in touch with Lipman Chair Julie Calkins, and it is still on schedule for April 17. Shelby will be invited to the next board meeting to give us an update. A related idea of a uniform clothes swap was discussed. Mary will look into this and follow up.

Yearbook
Marta Tetzeli, Yearbook Chair, reported on her progress. She understands that her budget is $1600 and we hope to make a profit on yearbook sales. Alphagraphics gave her a bid of $1100 for 150 copies of a 72-page spiral bound book, or $1709 for 250 copies. The group agreed that it would be best to go with 150 copies, based on previous yearbook sales. Marta will be sending a flyer to parents and teachers asking them to submit up to 3 photos of school activities. The board encouraged Marta to contact Craig Patterson for assistance. Marta will also work closely with Ms. Harris. With a target delivery date of May 14, the yearbook art will need to get to the printer by April 23.

Barn Cleanup
Mary will head up this project, which will hopefully be completed before summer. Susan suggested involving a small group of students who might need or want service hours. Further discussion is needed.

The next board meeting is scheduled for April 9.