SAC Board Meeting Minutes December 8, 2004


In attendance: Mary Honey, Rebecca Scott, Melissa Pearce, Lee Meyers, Amy Mulroy, Jennifer Fichtner, Kea Haynes

Holiday Fair: Kea Haynes reported on preparations for this event. The merchandise will be delivered on 12/9 and will be stored in the playroom. A flyer will go home with students on 12/10. It will include an envelope for parents to send in their child’s shopping money. If students have money remaining after they shop, the change will be returned in the original envelope to the teachers so they can return it to the students. Kea will need volunteers on Tuesday night, 12/14 to tally the inventory and set up the displays. On Wednesday and Thursday, 12/15 and 12/16, students will shop for holiday gifts during their P.E. times. Alternative times will be scheduled for students who are on a field trip during their regular P.E. time. Kea will have 2-hour shifts for volunteers during shopping times. There are just a few items that still need to be settled. Rebecca will check on whether Campus has a cash register that can be used. Kea will check with Diane Coleman about P.E. times. Any merchandise not sold will be returned to the vendor, so SAC will not be responsible to pay for any unsold inventory. A varying margin will go to SAC for each purchase, so while this will be a positive experience for the students it should also generate some funds for SAC.

Jeans Day: Three classes had 100% participation in the SAC membership drive, Mr. Shadow’s, Ms. Letchworth’s, and Ms. Thomson’s classes. These students will get a Blue Jeans Day on Friday, December 17. Lee will ask Dr. Copeland about recognizing these students at the next awards assembly.

Cookie Dough Sale: Cookie dough will be delivered some time between 10:00 a.m. and 2:00 p.m. on 12/9. Amy and Jennifer have volunteers scheduled for 1 to 3:30 for set up and 5 to 6:30 p.m. If parents pick up cookie dough between 3:30 and 5, Amy and Jennifer will handle that. Total profit this year was $5,855 with 31% of children participating. That compares to $8,373 profit and 38% participation last year. While the numbers are smaller this year, the board felt that this was an excellent outcome for this fundraiser.

Skate Night: Preparations are ready for the next Skate Night, which will be held on January 13. The first Skate Night netted approximately $600, as anticipated. The Walkers are looking into whether Campus will have East End Skating to ourselves as we have in previous years.

Hat Day: We raised $177 by allowing children to pay $1 each for the privilege of wearing a hat on 11/23. There was some discussion about whether the change in school routine was worth the $177 that was raised. Rebecca will discuss this with Dr. Copeland and get feedback to the board.

Financial Report: There was no financial report. The board discussed options for how we might stay on track with the necessary budget and bank balance reports. Mary will follow up with Kimberly. Chris Kilpatrick is working on reconciling SAC bank statements and Mary will follow up with him as well.

Web/Tiger Tracks: Lee reported that she had spoken with Milton Craft and he expressed interest in continuing to work on the web site. Lee re-emailed minutes from April through November ’04, and Milton committed to getting those posted as soon as he recovers from surgery. Milton is also willing to work on the Tiger Tracks newsletter. We agreed to start with two issues during the spring semester, January and April. Content would include a message from Susan, updates from the teachers and a SAC update. A two-page newsletter would be sufficient. Mary will contact Milton to give him that input about content, frequency and timing.

Homecoming: Melissa reported that she is continuing to work on a homecoming event. Former student Lee Frith is working with her and she has had a positive response from the people she has contacted so far. Additional information will be reported at the next meeting.

Next Meeting: The January board meeting will be on Wednesday, January 12, 2005.