CSPN Board Meeting   December 14, 2005

In attendance: Amy Mulroy, Mary O’Kelly, Susan Copeland, Lee Meyers, Melissa Pearce (arrived 1:55 p.m.), Tamela Patton (arrived 2:00 p.m.). President Melissa Pearce was detained due to a school field trip, so Vice President Amy Mulroy led the meeting for the first 10 minutes after a 1:45 p.m. start.

Parent Meeting: The group agreed that the December 6 CSPN Parent Meeting was very worthwhile even though attendance was light.

Comprehensive Educational Growth Plan: Susan reported that she is continuing to meet with a team of teachers to complete an Educational Growth Plan that identifies major purchases needed to support the educational environment at Campus. She has preliminarily identified several needs including four computers, three DVD players and related equipment. Susan asked if we should begin purchasing these items or wait until the comprehensive plan is completed after the holidays. The board agreed that we should wait for the plan, which will be an agenda item at the January CSPN board meeting.

Insurance: Mary O’Kelly is checking into insurance options to cover school equipment. Catastrophic insurance is provided by the University.

Newsletter: The deadline for submitting information for the January newsletter is December 27. A draft will then be ready to submit to Susan for review on January 3.

Minutes: After Melissa arrived, the board voted to approve the November minutes as submitted.

Bank Statement: Secretary Lee Meyers opened, briefly reviewed and initialed the Regions bank statement for the old SAC account. She then handed the statement to Treasurer Mary O’Kelly. Mary reported that we will close this account on December 21 and the old blank checks from that account will be shredded by the bank.

Skate Night: Sam and Tameka Futch chaired the November 17 skate night along with Eldra White. The board expressed appreciation for their willingness to lead this event. Sam and Tameka are willing to chair Skate Night for the remainder of the year, with the help of Amy Mulroy and Pam Rose.

Fall Fest: This event netted $4,565.

CSPN Support Drive: Some additional contributions have been made so the support drive total is now over $8,000, well in excess of previous years.

Holiday Fair: The vendor’s bill for Holiday Fair was not accurate, but Mary requested and will receive a correction. With the corrected invoice, this event broke even, which was our goal. The coupons worked well, but we may look at structuring them a little differently next year with perhaps a $3 face value, rather than $5, and tighter controls on distribution. We may consider a different vendor for next year and earlier notice to parents and children. The board thanked Mary for her hard work on this event.

Treasurer’s Report: CSPN made a profit of $3,221 for last month and $23,299.21 year to date. We have $55,000 in the bank, but there are several large bills that need to be paid. Funds in the account are tagged for technology purchases. The board voted to approve Mary O’Kelly’s treasurer’s report as submitted.

Teacher Appreciation Gifts: Susan thanked the board for the gifts that were given during Teacher Appreciation Week.

Golf Tournament: A co-chair is still needed for this event.

Science Fair: This event will be held in early February. Lee will ask Chair Jim Whelan to meet with teacher sponsor Suzanne Griffin so they can get started on planning the fair.

Book Fair: Tammy Vanderhook and Jen Parker will chair this event. The board discussed several options for food to be served at the event as a way of increasing attendance and funds raised as well as enhancing the community building aspects of the event. Some options under consideration are hot dogs and chips, pizza, and soft serve ice cream.

Bylaws: The bylaws were approved as written. Melissa pointed out that this is a living and breathing document that can be modified by a vote of the board. Thanks to Amy Mulroy for her work on this project.

Reunion: For several reasons, the event was not held in December as planned. Melissa reported that it is a work in progress, and she and Milton will work over the summer to make plans for another date that will reach a wider audience.

The meeting was adjourned at 2:45 p.m. The next board meeting will be held on January 11.