CSPN Board Meeting

February 8, 2008

In Attendance: The meeting was called to order at 1:35 p.m. with Dr. Susan Copeland, Pam Rose, Claudia Lakey, Senese Duhart, Lee Meyers, Amy Mulroy, Clarissa Smith and Mimi Brooks in attendance. Janet Denkler joined the meeting in progress.

Minutes: The minutes of the January 11 board meeting were approved with two corrections.

Bank Statement: This month's bank statement has not been received. Senese plans to stop by the bank to check on it.

Treasurer's Report: Senese reported that without a bank statement, she and Janet could not do the reconciliation. Once the statement is received, they will prepare their monthly report.

Yearbook: Mimi and Clarissa reported on their progress with the yearbook. This year's book will feature many enhancements including color throughout the book, a higher quality binding and an online template that can be used to streamline production of future yearbooks. These enhancements come with increased costs, so after much discussion the board agreed on a price of $18. With the forecasted ad sales, this pricing structure should allow us to break even, assuming a 72-page book and a production quantity of 200. A note will go home soon to offer 5th and 6th grade parents the opportunity to purchase either a ¼ page ad for $15 or a ½ page ad for $25. The estimated delivery date is 6 weeks from completion of the book, probably in mid- to late-May. There was some discussion of the CSPN board hosting a popcorn party to give the students time to sign each others' yearbooks or autograph books. Everyone liked that idea, and more details will be finalized later.

Planners for 2008-2009: To secure the discounted price, planners must be ordered by mid-May. Susan will provide the calendar and handbook content for inclusion in the planners.

2008-2009 Board Officers: The group followed up on last month's discussion about upcoming board vacancies. Senese and Janet confirmed their willingness to serve as co-treasurers again next year. Claudia will become president, and the secretary and vice president slots will need to be filled. One request for volunteers has already gone out. The board agreed to send out an email to the list serve and to publish a notice in Tiger Tracks asking for volunteers. Susan will also ask the teachers for suggestions. The board agreed that our goal should be to make the process as open and inclusive as possible, while leaving time to train new officers.

2008-2009 Calendar: Susan reported that a draft of next year's calendar is ready, but it still must be approved by Memphis City Schools.

Spring Intercession: As of the meeting time, there were 85 students signed up for the Spring Intercession offerings. Susan reported that they are continuing to gather feedback and further fine tune the process.

CSPN Calendar for 2008/2009: Susan and Claudia will get together to draft a CSPN activities calendar for next year. The teacher fundraiser date has already been adjusted as discussed at the last meeting to provide a bigger gap between fundraisers.

Parent Survey: The group opted not to do a CSPN parent survey this year. The response rate was only 10% on last year's survey. There will be a Balanced Calendar evaluation survey going out, and the group agreed it would be best to avoid survey overload.

Parent Meeting: The board will hold a parent meeting near the end of the school year, possibly on the same date as the P.E. Demo to encourage attendance. The date for the P.E. Demo has not yet been finalized so plans for this meeting will be finalized later.

Adjournment: There being no further business, the meeting was adjourned at 2:40 pm. The next meeting is scheduled for March 7 at 1:30 pm.