CSPN Board Meeting

May 9, 2008

In attendance: The meeting was called to order at 1:30 p.m. with Dr. Susan Copeland, Pam Rose, Claudia Lakey, Senese Duhart, Lee Meyers, Janet Denkler, Brooke Sanders, and Catharine McDonald in attendance.

Minutes: The minutes of the April 11 meeting were reviewed and approved with one correction. Lee will forward to Joe Lakey for posting on the Campus Web site.

By-laws: Claudia led a review of the CSPN by-laws. A number of clarifications were discussed and agreed to as noted below. Most of these items were simple wording changes for greater clarity and some were substantive additions.

• The number of parent meetings
  • 2 per school year, one at the beginning and one at the end. More parent meetings will be held if needed.
• Treasurer documentation of checks deposited and other transactions
• The process for nominating board members
• Inclusiveness of CSPN family membership
• Long-term record keeping of CSPN documents in a fire-proof box
  • Senese will check on the University's records retention policy, and the group agreed it would be good for CSPN to be consistent with University guidelines.
• Check signing privileges
  • We will continue the process of requiring two signatures on all CSPN checks, and the Campus School director will be added to the CSPN checking accounting as an authorized signatory.
  • CSPN board members who are rotating off the board will be removed from the list of approved check signers prior to the first board meeting of the following school year.
  • The CSPN secretary will check the bank statement each month to make sure two people signed all checks.
• By-laws updates
  • The board will review the by-laws annually.

Claudia will revise the by-laws to reflect this discussion and then email the document to the board for final approval.

Treasurer's Report: Senese and Janet reviewed the monthly report, noting that month to date income for April was $2,553.56 and year to date net income was $13,483.35.

Parent Concerns: The issue of accounting for student tardiness was discussed at length. Susan recapped the process and stated her strong emphasis on punctuality, in keeping with the students' commitment to be responsible, respectful and ready. She noted that the clock by the main office is set daily by the University at 6:00 a.m. to ensure that it is synchronized with the official U.S. clock, managed by the National Institute of Standards and Technology. The timing of the music is done by hand to finish at exactly 8:00 a.m. on the main office clock. On rare occasions the timing of the music is very slightly off, but every effort is made to play it at exactly the right time.

April Bank Statement: Lee Meyers opened, briefly reviewed and initialed the April bank statement.

Holiday Fair: 2007 Holiday Fair co-chair and incoming vice president Brooke Sanders reviewed our recent experience with Holiday Fair and recommended some ways to retool this event while still achieving its community building purpose. The board was receptive to the two options she proposed:

• Offering the children an opportunity to buy gifts, either as a group or individually, from Heifer International, an organization that gives families a source of food rather than short-term relief, or
• Selecting a gift vendor such as Ten Thousand Villages, an organization that offers gift items made in third world countries by artisans that are provided a living wage.

Brooke will do some additional research and report back.

Leadership Training: Brooke stated that her husband, Rob Sanders, is a leadership trainer and he is willing to do a training session for the board. The purpose would be to work on goal setting and get to know each other better. Another option the board discussed was a parent team building session to be held during Family Fun Night.

Teacher Back to School Breakfast: Catharine and Brooke will work together to coordinate this breakfast, which will be held on Monday, July 28.

Adjournment: There being no further business, the meeting was adjourned at 2:55 p.m. The next board meeting will be held on Monday, July 28 immediately after the Teacher Back to School Breakfast.